contract management




cloud-based contract management system

Around 80% of all business activities are controlled by contracts. Contracts are a crucial part of any company. No matter if you're a new startup or a large organization probably you'll be managing hundreds of agreements like partnership agreements, non-disclosure agreements and general employment contracts. equipment and property agreements The list of contracts is endless. What do you do to manage these contracts? Do you rely heavily on documents in spreadsheets, documents, or other systems? Have you considered moving to contract management systems? If so, this article is for your needs.

contract management

Before investing in an automated contract management system, ensure that you study these seven questions in order to stay clear of pitfalls.

software solutions contract management tools

Does your software have AI capabilities?

contract life cycle management

With the sheer volume of contracts, maintaining uniformity when managing contracts and getting essential information to be accessed is an enormous problem. The companies may not have uniform method for organizing contract databases. Think about it, your business is home to numerous procurement contracts that have different renew dates and renegotiation agreements. A team of workers may have to spend hours trying to track, review and analyze the information to ensure that no opportunities are left unnoticed. Instead, if you opt on an AI powered contract management software, the job could be completed in less than a minute. By using Doc.AI capabilities, the information like names of contracts, renewal dates contract terms, and renewal dates are extracted. This makes it much easier to do reviewing, approvals, and sign-offs.

software contract management

But that's not the only thing about it. Advanced contract management systems equipped with AI capabilities allow you to review contracts, analyze clauses and sort contracts according to the kind of clauses. AI-enabled CMS are also a great aid to maintaining compliance with ever-changing regulations. NLP analyses every document and will highlight threats and opportunities.

solution provider contract management software

Are there standard templates for contract edits and drafting?

best contract management software

Drafting contracts is one of the most difficult tasks. It is difficult to imagine how complicated it would be to create documents with similar clauses such as terms and conditions jargons, and almost exactly the same content several of times. That's why your CMS should include templates that are simple to use and clause libraries that cover different fields. Utilizing these templates, approved by your legal and editorial teams, you can swiftly draft contracts without any mistakes in language. Plus, a provision to standardize and centralize contracts provides you with 360-degree views of the contract documents to look over the contract's history using customizable filters. You can also co-work with colleagues on how to read the documents, make edits and save them.

What's the ROI potential? What are the costs my company could reduce costs?

Savings numbers are the greatest motivators to take the final decision whether you should spend money on a contract administration system or not. A study by Goldman Sachs concluded that an automated contract management system could increase the speed of negotiations by fifty percent, reduce payments errors by between 75 and 90 percent, lower the cost for managing contract by 10 to 30 percent , and reduce the amount of staff needed to manage contracts of 10 to 20 percent. The fact is, contract management can indeed be a cost-effective option, but only if it's chosen wisely.

Ideally, you should think about elements such as time spent on audits and monitoring renewal dates, decreased disputes regarding contracts creating new opportunities as well as reducing the time to sell.

Does the solution have the ability to be adapted?

Almost every provider in industry claims to provide solutions that are custom designed to the specific requirements of every organization. What if that isn't the case? Instead of spending huge sums to customize your experience, take the time to understand the workflowprocess, essential processes or improvements required, and look into options by asking more precise questions.

For example, in a typical workflow for managing contracts once the contract manager drafts the documents it is routed by the system the document to the person who approves. While this is a basic capability, a customized feature could include an email that includes the document's link to the person who approves. This link must support or work on any device: smartphones, tablets and computers.

However highly customizable software could be a hassle to use. In addition, simplicity may also prove too little. It's therefore a good idea to look at the pros and cons and the level of sophistication for the team that will utilize the software and determine the best approach to customization.

What are some of the unique features or highlights that can reduce manual processes?

The contracts in a system for contract management are stored in a centralized, secure and searchable repository that has user-based access. This allows optimum compliance and large-scale reporting. For instance, contracts could be easily traceable , and the review and signing can be made more efficient with electronic signatures. Another example is Analytics and metrics. To obtain information on how long it took the negotiation of a contract can easily look at obstructions, as well as the number of iterations and prepare comprehensive reports. This can also assist by adding clause libraries, providing insights on the performance history and reducing the contract cycle times.

Another key feature to look on is contract redlining or editing. The redlining process highlights the text in order to mark changes, additions, deletions, approvals and rejections. This feature is extremely useful particularly when there are two or more persons who are working on the same document collaboratively. It provides a greater flexibility when reviewing andnegotiating contracts.

How easy it is to deploy and use?

A contract management program with an intuitive user interface and user-friendly features will be loved by your end users. To obtain the maximum benefit in the process of deploying, it is best to connect it to existing systems , which will reduce the need to move between platforms. As an example, integrating CRM with the new contract software may aid sales professionals to automate input customer information, generate contracts and forward them for approvals, in addition to being in control of the renewals, expirations and other important dates.

The next step would be to check for the process of onboarding. Excellent if this is an off-the-shelf solution that you can go live and become operational in a few weeks' time. Remember long deployment cycles are not viable any longer.

7. Will the private and sensitive information be safe?

And lastly, but certainly not last the security of data is of top priority. Because contracts contain highly confidential and sensitive information They must be secured from access by anyone else to gain the trust of your circle, be it partners, suppliers or customers. In addition, the increase of security threats and cyberattacks put companies at the possibility of legal fiscal, brand, and financial obligations. If you are about to secure the trust of your important business relationships Check to make sure that your supplier hasn't had any serious data attacks.

Connect with our experts at to find out what Vuram has to offer in its Contract Management Solution.